Requirements Workshop Guide

Capture clear business requirements before starting any project.

Successful projects begin with a shared understanding of the business problem. This guide helps you plan and facilitate a structured requirements workshop that produces clear, actionable outcomes and reduces project risk.

Workshop Preparation

Define the business problem the project will solve.
Identify all stakeholders who should attend.
Prepare any supporting documents or background materials.
Confirm the workshop objectives with the project sponsor.
Book the venue or online meeting platform.

Workshop Information

Workshop Name

Facilitator

Date & Time

Business Area

Project Sponsor

Objective

Attendees and their roles

Workshop Agenda

Welcome & introductions — set the scene and confirm objectives
Business context — what problem are we solving and why?
Current process review — walk through how things work today
Challenges & pain points — what is frustrating or broken?
Future state discussion — what does good look like?
Requirements prioritisation — agree on must-haves vs nice-to-haves
Next steps — confirm actions, owners and timeline

Requirements Capture

Requirement	Priority (Must / Should / Could)	Owner	Notes

Risks, Assumptions & Open Questions

Risks — what could go wrong or block delivery?

Assumptions — what are we assuming to be true?

Open questions — what do we still need to resolve?

Decisions made during the workshop

Workshop Outcomes

Key decisions and agreements reached

Next actions — what happens after this workshop?